There’s no doubt that youth program providers have a lot on their plate. Between managing registration and moving all of the necessary paperwork around, it’s easy to lose track of time. I want to share with you the top five ways you are losing time managing paper registration. Don’t worry, though – we’ve also included tips for avoiding these time-wasting traps!
1) Creating registration forms manually
This one is a no-brainer – by using an online form to collect registrations, you can save loads of time for both yourself and the registrants of your program. Skip all the extra time spent trying to format your registration document and then printing it and fixing the printer when it inevitably jams!
2) Searching through filing cabinets for misplaced forms
This one often goes hand in hand with #1. By digitizing your registration process, you can avoid losing time rummaging through cabinets for misplaced forms. You also get the added benefit of being able to filter and search for any specific information you might need.
3) Designing flyers to promote registration
By using an online registration platform, you gain an easy-to-update source of information for students and parents. Instead of creating and printing new flyers when information changes, you can simply update your online profile.
4) Handling payments
Keeping track of paper checks, cash, and money orders is a hassle. With online registration, you can easily see who has paid and who hasn’t – no more chasing down payments.
BONUS: With an online registration system, you can take advantage of online payment options!
5) Entering data into separate systems
If you’re using paper forms, chances are you’re also manually entering that information into another system. This creates duplicate work and can lead to errors. An online registration system can help you avoid this extra step by storing all of your data in one place.
Are you tired of wasting time managing paper registration? Fortunately, there’s a solution that can help with all of these problems: an electronic registration system like AfterSchool HQ (AHQ). With AfterSchool HQ providers can accept registrations, track student info, and manage payments all in one place.
So why not try AHQ today? It could save you a lot of time and hassle in the long run! We have our friendly support staff standing by to answer any questions you have about how this process can work for you.
Join us today and find out how you can spend less time on paperwork and more time developing relationships with your participants!
