READY FOR SUCCESS?
Your Youth Organization Management Platform
AfterSchool HQ aims to get more students in after-school activities through our online platform that allows parents to find, register, and pay for activities.
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Simplify Family Interactions
Learn how to streamline the process for parents, increasing your program’s accessibility. Get tips on raising awareness, enabling effortless online registrations and payments, and mastering parent-friendly communication techniques.
Unlock Your Team’s Potential
Discover how to empower your team with standardized systems and equitable access to vital information. Reduce paperwork and enable quick, seamless decision-making processes that give your team more time to focus on the kids.
Win Over Funders with Data
Unlock the secrets to effortless data collection that keeps all your essential metrics in one place. Learn how to present both quantitative and qualitative data to funders in a way that speaks volumes, without taking time away from your main mission.
Feature Summary
A Feature-Rich Platform to Help You
Achieve Your Organizational Goals
Feature Summary
A Feature Rich Platform To Help You Achieve Your Organizational Goals
Share Activities All in One Place
Get more sign-ups by showcasing all your activities in one easy-to-navigate location.
Access Rosters for All Activities
Stay organized and informed with accessible, up-to-date rosters, right at your fingertips.
Attendance Tracking
Ensure every child is accounted for with our straightforward, digital attendance system.
Easy Reporting & Data Sharing
Access comprehensive reports, offering a clear picture of your program’s performance.
Customizable Profile Page
With this feature, individuals can shape their profiles to reflect their unique style, personality, or brand identity.
Permission Slips & Field Trips
Parents can sign permission slips and learn about field trips in the same place they register for activities.
Free & Paid Activities
Manage all of your programs in a single platform.
Custom Registration Forms
Request the information you need without the limitations of pre-built, one-size-fits-all forms.
Impact Surveys
Inform program funding partners and stakeholders with well-craft, quickly accessible impact data.
Volunteer Management
Accelerate volunteer participation and keep track of important records related to volunteer participation.
Student Registration
Allow students over 13 to sign up for their own activities, and choose whether they need parental consent to do so.
Check In & Check Out
Verify student pick up and drop off is done by the right person with check in and check out.
Accept Payments With Stripe
Don’t fret over keeping track of cash and checks by collecting payments with Stripe.
Automated Waiting List
Registrations over the seat limit go to a waiting list, ensuring interested students are accounted for if a spot opens up.
Auto-Shutdown Registration
By using enrollment periods, you can automatically set a time for registration to close.
Team Harmony
Seamlessly maintain and organize your team member accounts ensuring smooth collaboration.
User Access Control
Give each team member their unique superpowers! From admin to program manager, instructor, and treasurer, everyone has their special role.
Student Features
Effortlessly manage student information with individual notes, student CRM, and streamlined rosters.
What Others Have Said About AfterSchool HQ
Adirah Aishet-Tsalmiel
, Ujuzi Curriculum Consultants, LLC
“It helps me have to do less on the administrative side so I can focus on creating lessons and teaching my students. Thank you, AfterSchool HQ!”
Evan Sledge
, LOTUS
“AfterSchool HQ allows us to log in and efficiently manage attendance, payments, parent contacts, and other essential details.”
Charlene Gladney
, Operation Xcel
“AfterSchool HQ has helped us operationalize our processes, making them much smoother and less daunting tasks.”
Jackie Anne J.
, A.R.T.S. Foundation
“AfterSchool HQ includes attendance tracking! Parents are able to log in and see if their kid is at the program. Very helpful!”
Aster Bekele
, Felege Hiywot Center
“AfterSchool HQ came to our rescue! All our students register through the platform, which greatly reduces our paperwork.”
Frequently asked Questions
Will This Work for Me?
Find quick answers to common questions about AfterSchool HQ and how our platform can support your program.
Will this work for our organization?
AfterSchool HQ’s platform is designed to work seamlessly for a wide variety of programs, including Athletics, after-school programs, Summer Camps, and more. Whether you’re managing a sports team, overseeing a community enrichment program, or coordinating a seasonal camp, our platform is tailored to meet your specific needs and streamline your management process.
What do I get as a provider?
You will be able to do the following:
- All parents will be able to find your activities online. No more relying on children or the school to deliver your flyers (flyers are the #1 reason parents miss signing up for your programs).
- Remove the need to use multiple services to manage after-school programs. Promotion, registration, and payment are all done in one app.
- Create as many activities as you want for as many locations as you want.
- Accept unlimited registrations online.
- Accept payments online via Credit Card or ACH.
- Allow parents to pay using Payment Plans or Subscriptions.
- View all transactions and receive payouts through direct deposit or check.
- Take attendance for reporting and to let parents know when their child is present or absent from your program.
- Send messages to parents (and students) via email and text.
- Use AfterSchool HQ for any programs you offer: one-time events, summer camps, programs offered at other schools, etc.
What do parents get when using AfterSchool HQ?
Parents will be able to do the following:
- Discover all programs offered at their school on one website.
- Register with one account (forever).
- Checkout with a few clicks.
- Pay online or save payment for next time.
- Receive text and/or email notifications about child attendance, pick-up times, etc.
- View the upcoming schedule for all children.
- Manage registrations through the parent dashboard.
Can AfterSchool HQ’s platform be utilized for in-school programs as well?
Absolutely! Our platform is flexible and designed to excel in both community-based and in-school programs. Given the significant number of youth programs taking place at neighborhood schools, we’ve tailored our platform to facilitate collaborations between your organization and the school in which you hold your activities.
Can I talk to someone first?
Yes! We’d be delighted to meet with you before starting a trial. Please contact us here, and a member of our team will reach out to answer all your questions.
How long is the free trial period?
You’ll have access to all our great features for 7 days. At the end of the trial, you can choose the package that best fits your needs!