Swim Club Management Software

Managing a swim club involves numerous tasks, from registration and payments to attendance tracking and communication with parents. AfterSchool HQ’s swim club management software offers an all-in-one solution that streamlines these processes, making club management more efficient and less stressful.

With features such as check-in & check-out, online registration, online payments, attendance tracking, customizable reports and surveys, and more, AfterSchool HQ has everything you need to keep your swim club running smoothly.

Swim Club Management Software | AfterSchool HQ

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Manage Your Swim Club with AfterSchool HQ

Our innovative management software is designed to simplify every aspect of your swim program, making operations seamless and efficient.

Registration Forms

Online Registration

Gone are the days of paper forms and manual data entry. AfterSchool HQ’s online registration management allows parents to register their children for swim programs quickly and easily from any device. The system supports customizable registration forms that can be tailored to gather all necessary information, including medical details, emergency contacts, and any important details for swimming.

This feature not only saves time for administrators but also provides a convenient and user-friendly experience for parents.

Easy-to-use Check-In & Check-Out

Our Check-In and Check-Out feature simplifies the process of tracking participants as they arrive and leave, ensuring safety and accountability. Coaches and administrators can quickly check swimmers in and out using a digital system that updates in real-time, eliminating the need for cumbersome paper logs. Parents can receive instant notifications when their children check in or out, providing peace of mind and enhancing communication.

Check In Check Out | Management Software
Online Payments | Management Software

Easy Online Payments

Handling payments is often one of the most challenging aspects of managing a swim club. With AfterSchool HQ’s online payment processing, this task becomes straightforward and hassle-free. The software supports multiple payment methods, allowing parents to pay securely online.

Customizable Reports and Surveys

Data-driven decision-making is at the heart of AfterSchool HQ’s swim club management software. The customizable reports feature enables administrators to generate detailed reports on various aspects of club operations, such as attendance, demographics, and program participation.

Moreover, the surveys feature allows clubs to gather feedback from parents and swimmers, ensuring that the programs offered meet their needs and expectations. Surveys can be easily created and distributed through a single link.

Flexible Report Customization | AfterSchool HQ
Attendance | Management Software

Attendance Tracking and Activity Management

The attendance tracking feature allows coaches to record who is present at each session with just a few clicks. This data can be used to monitor participation levels and identify trends. Additionally, the activity management feature helps organize and schedule various swim activities, from practice sessions to competitions. Coaches can create detailed schedules and communicate with parents and swimmers through the platform.


A Management Software Built For You

By harnessing the power of AfterSchool HQ, you can focus on what truly matters: providing an exceptional learning experience for your students.


A Management Software Built For You

By harnessing the power of AfterSchool HQ, you can focus on what truly matters: providing an exceptional learning experience for your students.

custom profile

Customizable Profile Page

With this feature, individuals can shape their profiles to reflect their unique style, personality, or brand identity.


Parent Portals

Get a dedicated platform for parents to access important information, updates, and resources related to your after-school program.

Access roster

Access Rosters for All Activities

Stay organized and informed with accessible, up-to-date rosters, right at your fingertips.

share activities

Share Activities All in One Place

Get more sign-ups by showcasing all your activities in one easy-to-navigate location.

accountable 1

Volunteer Management

Accelerate volunteer participation and keep track of important records related to volunteer participation.

user access control

User Access Control

Give each team member their unique superpowers! From admin to program manager, instructor, and treasurer, everyone has their special role.


Reviews of Our Swim Club Management Software

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Boost Your Swim Club’s Success. Reduce Administrative Tasks. Impress Members and Parents. Automate your swim club management with AfterSchool HQ.